Receptionist

POSITION DETAILS

This role will be responsible for a wide variety of administrative tasks and most importantly, act as a representative of our firm, providing a welcoming environment to our clients and visitors. The core hours of this position will be 8:45 am until 5:15 pm, Monday to Friday.

RESPONSIBILITIES

• Answering, screening and routing phone calls properly via a busy multi-line phone system
• Greeting clients and guests appropriately and announcing them to the applicable firm member
• Responding to enquiries and providing general information to callers and visitors
• Managing high volume of incoming and outgoing mail and deliveries, including registered mail and couriers, while following proper firm procedures
• Assisting with firm member attendance monitoring and maintaining knowledge of firm member movement in and out of the office
• Managing office supply orders pertaining to mail machine, couriers and processing servers and putting away orders in the appropriate place when received
• Inputting data in PCLAW
• Managing boardroom scheduling as necessary and resolving conflicting requests
• Maintaining and updating the firm extension list
• Providing coverage of work duties for other Administration department team members, when required and where possible.
• Providing other general administrative and clerical support as needed

MINIMUM QUALIFICATIONS

• Minimum 1 year of experience in a related role 
• College diploma/certificate in a related field preferred 
• Working knowledge of the Microsoft Office environment and PCLAW
• Ability to work well under pressure in a fast-paced environment while maintaining an excellent standard of customer service to internal and external clients 
• Superior communication skills, both verbal and written 
• Superior time management skills, with the ability to prioritize tasks 
• Strong attention to detail and organizational skills 
• Reliable, with an excellent attendance history 
• Approachable and friendly with a genuine interest in assisting others 
• Willingness to take on new tasks and assignments when required 
• Experience in a legal environment would be an asset.

This role offers a competitive salary, a benefits package (effective after three months), and the opportunity to work in a pleasant environment with a great team. This position is to commence as soon as possible.

We thank all applicants for their interest; however only those selected for further consideration will be contacted directly. 

Please: No telephone calls or Agencies.

APPLICATION DETAILS

Please e-mail your cover letter and resume to Annie Kwok and refer to “Receptionist” in your subject line. 

CONTACT DETAILS

Annie Kwok
Office Manager
akwok@leeassociates.ca
(416) 782-8168 ext. 888